Here are some sample employment contract clauses taken from our employment contract template.
3.1 You shall report to your manager [name of employee’s manager], as may be amended from time to time at the Employer’s sole and absolute discretion.
4. Place of Work
4.1 Your primary location of work shall be [main place of work].
4.2 You accept that you will work at any other establishment of the Employer within the United Kingdom whether on a temporary or permanent basis as your contract with the Employer shall so require for the needs of the Business. You also agree that you will make visits to clients or partners of the Employer throughout the United Kingdom and abroad as may be required from time to time.
7. Salary and Payments
7.1 Your basic rate of pay is [amount] per year, payable [frequency e.g. monthly] in arrears on the [pay day e.g. “last Business Day of each month”].
7.2 Overtime shall not be payable [or “shall be paid at [amount per unit e.g. £25 per hour], accumulated during each [period e.g. month] and payable at the same time as your basic pay”].
7.3 All pay shall be subject to statutory deductions including but not limited to PAYE and National Insurance.
7.4 All payments shall be made directly to your nominated bank or building society account.
7.5 If any loan, advance, or erroneous payment is made to you by the Employer, the Employer reserves the right to demand immediate repayment or deduct such amounts from any future payments made to you.
11.1 The holiday year runs from [start date e.g. 1st January] to [end date e.g. end date 31st December].
11.2 Your entitlement to paid holiday in a holiday year is based on the number of complete months you have worked in that year. Holiday accrues at the rate of one-twelfth of your annual entitlement for each complete calendar month of service during the holiday year.
11.3 As a full-time employee, your entitlement to paid holiday is 28 days in each complete holiday year, inclusive of all UK statutory and bank holidays [or for a part-time employee “As a part-time employee, your entitlement to paid holiday is 5.6 working weeks in each complete holiday year, inclusive of all UK statutory and bank holidays”]. Authorised holiday absences within your entitlement will be paid at your basic rate of pay.
[the above holiday entitlements are the statutory minimums, they can be increased]
11.4 Holiday dates must be authorised by your manager in advance. The Employer reserves the right to refuse any dates which are inconvenient to the Business or clash with the holidays of other employees. You should not purchase tickets or commit to other holiday related expenditure before you have obtained the necessary authorisation for your choice of dates. ￼
11.5 The Employer reserves the right to require you to take certain days as part of your paid annual holiday entitlement, whether for an annual shutdown, customary holidays, to comply with Working Time Regulations, or arising from the needs of the Business.
11.6 Unless specifically directed otherwise by your manager, you are required to take a day of your annual leave entitlement on every bank/public holiday that falls on a day when you would normally be at work, as part of your paid annual holiday entitlement.
11.7 If you do not take all the holiday you are entitled to in a holiday year, then you shall not be entitled to carry forward your entitlement unless you fulfil specific legal exemption criteria for this rule. Unused holidays may not be enchashed.
11.8 Holiday taken without prior authorisation will not be paid and may lead to disciplinary action.
11.9 Following the termination of your employment, your final pay shall be adjusted accordingly up or down for unused or excess holiday entitlement, one day of holiday being worth 1/260th of your basic annual salary, except for:
(a) if you are dismissed for gross misconduct, or leave without giving or working proper notice, in which case you shall be entitled to accrued holiday pay of no more than £25; or
(b) if the adjusted amount for excess holiday taken is more than your final pay, in which case you shall owe such balance to the Employer, payable upon your last day of work.
19. Security and Property
19.1 You hereby acknowledge that the Employer’s computer and communications systems are critical to the Business. You shall not do anything, or omit to do anything, which leads to or might reasonably be believed to lead to a compromise of the Employer’s computer or communications systems. You shall:
(a) not disclose, or permit to be disclosed, your password to anyone at any time;
(b) access and make alterations only in such parts of the computer system which are necessary for you to carry out your normal duties, or such other parts for which you have been specifically authorised and then only as needed in relation to that specific situation;
(c) not under any circumstances install any computer software onto any computer system unless it has been virus-checked and expressly authorised by your manager;
(d) use the email and internet facilities only in connection with the Business, or otherwise in such a manner as not to interfere with the performance of your employment;
(e) not send any communication containing language or content that might be considered as offensive, obscene or derogatory, defamatory, encouraging criminal purposes, or damaging to any person or the Employer’s image or reputation;
(f) not use any computer or communications system in connection with any unlawful purpose, or infringe upon any intellectual property rights or copyright; and
(g) at all times use the computer and communications systems only with highest degree of care, respect and professionalism.
19.2 You shall not be permitted to remove any of the Employer’s property from the Employer’s premises without the express permission of your manager. The provision by the Employer of any mobile phone or laptop shall be at the sole and absolute discretion of the Employer and shall be returned by you immediately upon the Employer’s request.
19.3 In the event that you are given keys or access materials for the Employer’s premises or equipment, you shall not allow, or permit to be allowed, copies to be made or any other person to use such keys or access materials. You shall return such keys or access materials immediately upon the Employer’s request.
19.4 You shall not leave any of your valuable personal items unattended on the Employer’s premises. The Employer takes no responsibility for loss, damage or theft of any personal property.
The above sample contract of employment is some sample of text that has been lifted from our employment contract template, which is available for instant download.
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